Print issues

JCB and JEM switched to Sheridan's Print on Demand service beginning with the September 2, 2024 issue. For now, JGP will keep its current workflow.

You can find the Print on Demand specs here.

*Saddle stitch issues cannot use Print on Demand. Spine calculator: https://www.sheridan.com/resources/pod-perfect-bound-calculator/

Workflow for Print on Demand

Production Editors: Note that the page count must be divisible by 4. Add blank pages if necessary.

TNQ will place issue print files on Dropbox here for JCB and here for JEM and notify Production Editors via email.

Production Editors will download, review, and approve the files (one cover PDF and one text PDF; Erinn must approve the cover). There will no longer be a bluelines review. There is no need to send press runs to Sheridan, but they should still be added to JPS, just for the record.

Print and mail files must be uploaded to Sheridan Select portal. A video of how to use the site can be found here:  Rockefeller Select IP Training-20240717_140451-Meeting Recording.mp4. Detailed written instructions can be found here, but a simple summary is provided below.

Production Editors:

• Go to Journal POD/Upload POD Files Only and add issue info.

• Upload separate cover and text PDFs on the right side of the next page, under "Certified Submission."

Fulfillment (Dan):

• Go to Place POD Order and click Upload Order File at the top to upload a csv file (template will be provided) of addresses. Choose "With Header Row." Headers must be mapped upon first use. (Note that the Add Address button can be used to add one address; blue fields will display on shipping label.)

  • green light = issue files have been uploaded

  • yellow light = issue files are in the process of being uploaded

  • red light = issue files have not yet been uploaded; order can still be placed

• Click Continue button at top of page and then Save Order.

*After uploading the print files and placing the order, it cannot be canceled. Will print 3-5 business days after order is placed.

China Addresses – Returns

Susan to review with Asendia on other options for RUP to reduce the number of claim/return copies.

Mailing

USPS Mailfast is the default when when shipping less than 9 issues to a single address. FedEx Ground is used for >9 per address.

Statement of Ownership: RUP does not need to complete a SOO, but does need to submit a letter of abandonment to the USPS office. Here is a sample.

Author orders

Orders of journal issues should be placed through the POD site. Orders of reprints and posters will be handled separately from POD; those orders should be sent to Catherine at Sheridan (Catherine.DiPinto@sheridan.com) outside of the Select system. Sheridan will create reprints from the issue files we upload to the Select portal; there is no need to provide them with individual article files.

(Note that, as of 9/13/2024, we will no longer send printed cover flats to authors when they request them. We email high-resolution PDFs of the cover to the primary author. If you need a copy, ask Camille.)