Embedded Files
The STM Integrity Hub includes a cross-publisher/journal duplicate submission checker. Participating publishers send submitted manuscript data to the hub (automated by the submission system) and stored until a reject, withdraw, or accept signal is sent to the Hub, indicating that the manuscript is no longer under consideration. With each submission, there is a check for active matching manuscripts. If a match is made, alerts are sent to both publishers. For RUP, the alerts go to the email addresses checked regularly by the managing editors as well as to integrity@rupress.org. After receiving one of these messages, the article in question should be immediately placed on hold while the initial investigation takes place.
The emails will look like the ones below (note that each duplicate alert is also in the STM dashboard at https://publisher-vztrri.hub.stm-solutions.org/duplicate-submissions. If you have access, you would have received a password. Your username is your email address. The dashboard will show whether the other publisher has taken action). The highlighted text in the email screenshots below (Figs. 1 and 2) indicates whether the submission to RUP was the matching submission (the second submission that triggered the duplicate alert) or the first submission (with a later submission to the other journal triggering the alert). In either case, it is against RUP policy (see JCB, JEM, JGP).
Matching Submission
Matching Submission
Fig. 1. Matching Submission email
Fig. 1 is an example of the email received by the managing editor when a duplicate submission is detected. The alert dislays the percent match on the Abstract and Author list to help you determine the level of duplication.
The "Deeplink page" link will bring you to the dashboard, where you see the details of the duplciate data, and take action.
From within the dashboard:
Confirm manuscript & report to other publisher(s)
Submission will be flagged with action=confirmed, this is visible for you and STM.
If the extra checkbox “request confirmation” is checked, an email will go out to the other publisher(s) to request also action.
Furthermore, other publisher(s) will see the status “confirmed by other publisher” in their status page. (*)
Paper Mill Suspect & confirm manuscript to other publisher(s)
Submission will be flagged with action=papermillsuspect, this is visible for you and STM.
Other publisher(s) will see the status “confirmed by other publisher” in their status page. This is identical to (*), so the other publisher does not see you flagged it as paper mill suspect.
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