Corrections are necessary for any change that affects the interpretation or crediting of the work.

Author name correction

There is no need to run a formal correction for a misspelled author name. Follow the standard resupply workflow, but also ask Rob or Camille to update the PubMed entry using the PubMed Data Manager.

If an author is added/removed from an article, you must run a formal correction.

If an official correction is necessary:

- Ask TNQ to fix and resupply XML and PDF to Silverchair and PMC (if the article was published in January 2022 or later; see Resupplies Wiki entry).

- We supply a print correction. Use the corrected author name in the author line of the correction. PubMed will not update an author name without a formal correction.

- PE goes into EJP and JPS records to update the author name.

-You can also update PubMed right away using the PubMed Data Manager.

Note: PMC and PubMed are different organizations and do not share resupplies. All PubMed metadata deliveries are automated via Silverchair. TNQ has no interaction with PubMed.

Update the archive with the revised XML and PDF.

Funding correction

See the Funding tagging entry.

Pre-print correction

If an error is discovered online before the print has been released to planners and the correction can still be made to the print in time, TnQ should fix the  XML, PDF, and print. 

A print correction should be run. In theory, if there is time to fix the print, there is also time get the correction in the same issue. The final correction should state that the original HTML and PDF versions had the error, and that all versions are now correct.

How old is too old?

We sometimes get requests for corrections to articles that are a few years old. There are many complications involved with updating XML and PDFs for articles that were published years ago. If you have a correction for an article that is 5 years old or more, assume that we will simply run a correction. If there are extreme circumstances that you or an editor feel warrant an update, please talk to Rob before proceeding. In most cases, we'll need to make the updates here and pass those files via TNQ to Silverchair and PMC.

Creating a correction in JPS

If the article you are creating a correction for is in JPS, you should create the correction or retraction directly from the article itself. JPS will then pull the relevant data into the correction record for you. See the attachment for instructions on how to do this. If the article is not in JPS, you'll have to use the correction placeholder. Uncheck the placeholder box on the summary page and then fill in the relevant data.

PubMed requests that the word "Correction" be added to the title of all corrections. Please be sure to manually add "Correction: " to the beginning of the correction title upon generation (also, "Retraction: ").

Creating a correction in InDesign

There should be an indd template for corrections/retractions for each journal. The JEM correction template is on Box in JEM_files_production/TEMPLATES. The JCB correction template is on Box in JCB_files_production/TEMPLATES. The JGP correction template is on Box in JGP_files/TEMPLATES. If you cannot find a template, use the indd file from a recently published correction and change the information accordingly.

Fill out the title (include "Correction:" or "Retraction:" at the beginning of the title), author list, and publication information as indicated. Note that the date of publication is the online publication date, not the print publication date. If the correction is to an author name or to add a missing author, make sure the author list in the file includes this change. In the story editor, be sure to add the doi of the article being corrected. Click View and select Structure from the drop down menu. On the left menu that pops up, expand Root, expand Story, and expand related-article. Insert the correct doi of the article being corrected in the "xlink:href=" attribute.

If a figure or table is being corrected, include both the corrected item and the originally published version. Place a 50% opacity red, diagonal watermark over the originally published figure/table, making sure not to obscure the part that was corrected. Use the label that makes the most sense for the correction:

ORIGINAL - RETRACTED

REPLACED

THIS FIGURE HAS BEEN CORRECTED

THIS FIGURE HAS BEEN REPLACED

THIS FIGURE IS INVALID

Adjust placement and opacity of the watermark as needed. If text was changed in the corresponding legends, publish the legends too, marking up the changed text with a strikethrough, etc.

For text that is unrelated to figures or tables, include marked-up original text if the change is not simple or if it is not evident from the Correction description what the original text was.

Make a PDF for approval by Camille and then send to the journal editor and the author for approval. 

Once approved by all, package the file, put the PDF in the package, zip it, and upload the zipped package to JPS.

For information on funding data corrections see:

https://sites.google.com/a/rupress.org/rupprodwiki/funder-tagging